Letter of Inquiry

Inquiry letter is a formal letter that is used to inquire other company. A letter of inquiry asks someone for specific information. In some cases, such as a request for promotional material, the recipient will have a clear interest in responding to your letter. In other cases, such as a request for specific information on a product, the recipient may or may not be as motivated to respond quickly. Consequently, always make the tone of the letter friendly and make it easy for the recipient to identify and provide the information you need.

Format of a Letter of Inquiry

Follow this format in writing a letter of inquiry:

1. In the first paragraph, identify yourself and, if appropriate, your position, and your institution or firm.


2. In the second paragraph, briefly explain why you are writing and how you will use the requested information. Offer to keep the response confidential if such an offer seems reasonable.


3. List the specific information you need. You can phrase your requests as questions or as a list of specific items of information. In either case, make each item clear and discrete.


4. Conclude your letter by offering your reader some incentive for responding

Sample Letter of Inquiry

PT. Vastco Anugerah Prima

Roxy Square Lantai 1 Blok A 1/8

Jl, Kyai Tapa No. 1 Grogol - Jakarta 11440

 

11th November 2012

Sinar Mas
Plaza BII Tower 2, 33/F
Jalan M.H. Thamrin 51
Jakarta Pusat, 10350
Indonesia

Dear Sirs,

I am the Company director of PT. Vastco Anugerah Prima as a company that works on Printing and Promotion

considering about your latest promotional offer of insurance, i am interested and will take the offer for my company insurance, however i need more details regarding the insurance offer before accepting it for my company.

i would be happy to talk about the further information. please contact me at +6221 9977 2757 or e-mail me at vastco@ymail.com

Sincerely,

Arif Djohari

Company DIrector